Project background
Listed forklift manufacturer is one of China's largest forklift R&D and manufacturers, with 30+ subsidiaries nationwide and nearly 6,000 endpoints. The existing Microsoft Office licensing expired, and the audit required software-compliance evidence, so the group decided to re-evaluate its office suite in early 2026.
Client challenges
- Microsoft 365 E3 company-wide subscription cost over ¥2M/year — significant budget pressure
- Multiple Office versions in use, including legacy Office 2010 incompatible with new formats
- Audit required complete license certificates within 3 months
- HQ + 30+ subsidiaries distributed, centralized management difficult
Hongguan's approach
Hongguan delivered a hybrid plan for Listed forklift manufacturer: multiple seats of WPS 365 Business and Flagship. Business covered the company-wide base, Flagship served the design and finance teams' high-frequency users. WPS 365 is bi-directionally compatible with Microsoft formats — no switching cost. Through the WPS 365 admin console, we centrally distributed licenses and unified upgrades.
Implementation
- Inventory (5 days): software asset list across 6,000+ endpoints + risk rating
- Selection (3 days): one-on-one interviews with executives / finance / design; SKU recommendation
- Procurement (7 days): WPS Business 120 + Flagship 20 e-licenses + paper certificates
- Rollout (10 days): 3 waves — HQ first, subsidiaries next; executives first, employees next
- Support (ongoing): Hongguan escalation channel + Kingsoft OEM 400 dual-channel
Value delivered
- 6,000+ endpoints fully licensed — audit cleared in one pass
- 35% cost saving vs. the previous M365 E3 plan
- Zero-downtime delivery — employees switched without disruption
- Hongguan escalation support with 4-hour response SLA
Client testimonial
"Hongguan's service really stands on our side — it's not just quote-and-leave. From inventory to after-sales, every step has someone accountable. After we deployed WPS 365, the licensing issue was completely resolved, and we saved a third of the cost."
— IT Director, Listed forklift manufacturer